Veolia Environnement Wildlife Photographer of the Year 2012: Rules

The Veolia Environnement Wildlife Photographer of the Year 2012 Competition has now started its global search for the most inspiring, evocative, compelling, challenging nature images. Read the rules here. 

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Wildlife Photographer of the Year


1. ABOUT THE COMPETITION

 
(i) Veolia Environnement Wildlife Photographer of the Year (“the Competition”) is one of the most prestigious competitions of its kind, attracting entries from professional, amateur and young photographers worldwide.
 
(ii) The Competition is jointly owned by the Natural History Museum Trading Company Limited (“NHMTC”) and BBC Worldwide Limited (“BBCW”) (together "the Owners").
 
(iii) The Competition is sponsored by Veolia Environnement UK Limited (“the Sponsors”).
 
(iv) By encouraging innovation and creativity whilst maintaining excellence in nature photography, the Competition seeks to promote the discovery, understanding, and responsible enjoyment of the natural world.
 
2. TERMS OF ENTRY
 
(i) It is the responsibility of each entrant to ensure that they have read and abided by the Competition Rules set out below.
 
(ii) By submitting an entry, each entrant agrees to the Competition Rules and Digital Guidelines, and warrants that their entry complies with the Owners’ requirements.
 
(iii) Any entry found not to comply with the Competition Rules will be disqualified.
 
(iv) No refunds or allowances will be made in such instances and any prizes will be forfeited.
 
(v) The decision of the Owners on all matters relating to the Competition is final and binding. No negotiation will be considered.
 
3. HOW TO ENTER
 
(i) The adult Competition is (subject to Rule 3 (ii) below) open to anyone aged 18 or over on the closing date except those involved in its organisation or employees of the Owners or the Sponsors.
 
(ii) The Eric Hosking Portfolio Award is only open to entrants aged between 18 and 26 on the closing date of the Competition.
 
(iii) Entrants should register at http://www.wildlifephotographeroftheyear.com
 
 
(iv) Once payment has been received, entrants will be sent an entry code and will be able to log in and upload images for the Competition via www.nhm.ac.uk/visit-us/whats-on/temporary-exhibitions/wpy-entry-login-jsp.
 

(v) The Owners cannot be held responsible for emails that do not arrive due to an entrant’s email security settings or restrictions placed by their Internet service provider. Entrants must ensure that their settings accept emails from buyonline@nhm.ac.uk, wildphoto@nhm.ac.uk, or nhm@nhm.pmailuk.com.

 
4. WHAT TO ENTER
 
(i) Each entrant may submit a maximum of twenty (20) images into the Competition.
 
(ii) Other than in respect of The Eric Hosking Portfolio Award and The Wildlife Photojournalist Award, no more than five (5) images may be entered into a single Category.
 
(iii) Entrants to The Eric Hosking Portfolio Award are required to submit a portfolio of ten (10) images. Each eligible entrant may submit a single portfolio.
 
(iv) Entrants to The Wildlife Photojournalist Award are required to submit a photo story of six (6) images. Each entrant may submit a maximum of two (2) photo stories.
 
(v) Freshness, originality, creativity and innovation are at the core of the Competition and should be reflected in all images that are submitted.
 
(vi) Images of the natural world are eligible for the following categories:
 
(a) Special Award: The Eric Hosking Portfolio Award
(b) Animal Portraits
(c) Behaviour: Mammals
(d) Behaviour: Birds
(e) Behaviour: Cold-Blooded Animals
(f) Animals in their Environment
(g) Botanical Realms
(h) Underwater Worlds
(i) Wildscapes
(j) Urban Wildlife
(k) Nature in Black & White
(l) Creative Visions 
(m) The Gerald Durrell Award for Endangered Species
(n) World in Our Hands
(o) Special Award: The Wildlife Photojournalist Award
 
(vii) Black and white images are only permitted in the following categories:
 
(a) Special Award: The Eric Hosking Portfolio Award
(k) Nature in Black & White
(l) Creative Visions 
(n) World in Our Hands
(o) Special Award: The Wildlife Photojournalist Award
 
(viii) Panoramas or stitched images are only permitted in the following categories:
 
(a) Special Award: The Eric Hosking Portfolio Award
(f) Animals in their Environment
(g) Botanical Realms 
(i) Wildscapes
(k) Nature in Black & White
(l) Creative Visions
 
(ix) Entries must be digital files. Scans of transparencies and negatives are also accepted. 
 
(x) For initial entry, all images must be submitted as JPEGs, saved at a high quality level (eg 10 in Photoshop, Adobe (1998) colour space) and must be 1920 pixels on the longest dimension. 
 
(xi) Entrants must also be able to supply a high resolution file, preferably TIFF, suitable for printing in all media and for inclusion in the Owners’ Exhibition, should their image be successful. The high resolution file should match the colour and cropping of the JPEG submitted at entry. This should be 8-bit, Adobe RGB (1998) at 300ppi. Images within the Owners’ Exhibition will be printed to an approximate minimum of 920mms along their longest dimension.
 
(xii) Entrants must be able to supply the RAW file, original JPEG, or original transparency or negative for any image short-listed for the Final round of judging upon request.
 
(xiii) To ensure technical compliance prior to entering, additional details are included within the Digital Guidelines.
 
5. WHAT NOT TO ENTER 
 
(i) Any identical or similar image into more than one Category.
 
(ii) Images blatantly incorrect for a specific Category.
 
(iii) Images of family pets or farm animals or cultivated plants. 
 
(iv) Except when illustrating an issue for inclusion in World in Our Hands, The Gerald Durrell Award for Endangered Species, or The Wildlife Photojournalist Award:
 
(a) Images of restrained animals
(b) Images of animal models or any other animals being exploited for profit
(c) Images of captive animals
 
(v) Images created using live bait.
 
(vi) Images that have been placed within any national or international competition at the time of entry.
 
6. ETHICAL STANDARDS 
(i) Any breach of the below Ethical Standards will constitute a breach of the Rules.
 
(ii) Entrants must be mindful of the welfare of animals and safe-guarding the environment and ensure that they do not do anything to injure or distress any animals or destroy their habitat in an attempt to secure an image.
 
(iii) Entrants are responsible for ensuring full compliance with any national or international legislation, for example in the case of protected species, governing the country in which the image has been taken and in securing any relevant permits which may be required, and should be available upon request by the Competition Organisers
 
(iv) Caption information supplied must be complete, true and accurate.
 
(v) If the Owners suspect that an image has been achieved through the use of cruel or unethical practices, the entry will be disqualified and the Owners reserve the right to report the entrant to the applicable authorities.
 
7. JUDGING THE COMPETITION
 
(i) The Owners will appoint a Jury comprising a Chairman of the Judges and the Judges. The Jury will include representatives of the Owners as well as photographic and creative experts independent of the Owners.
 
(ii) The Jury will be required to agree to terms of conduct consistent with ensuring the spirit of the Competition is maintained throughout.
 
(iii) Judging will comprise three (3) rounds of critical evaluation.
 
(iv) All entries will be judged anonymously: only caption information will be relayed by the Owners during each round.
 
(v) The Jury may move individual images between categories as appropriate in order to reward the strongest work.
 
(vi) Awarded images in each Category will (subject to Rule 7 (vii) below) comprise Winner, Runner-up, Specially Commended, and Commended.
 
(vii) In the event that any single Category is without an image of sufficient merit, the Owners reserve the right not to nominate an overall Category winner, thereby affecting the places listed in Rule 7 (vi) above, and/or remove the Category in its entirety.
 
(viii) Only Category Winners will be considered for the grand title.
 
(ix) Only one image selected by the Jury from the winner of The Eric Hosking Portfolio Award and The Wildlife Photojournalist Award will be considered for the grand title.
 
(x) The grand title of the Veolia Environnement Wildlife Photographer of the Year will be awarded to the single image judged by the Jury to best capture the spirit of the Competition.
 
8. COMPETITION PRIZES
 
(i) Entrants who have awarded image(s) will be notified in May and will be invited to attend a special Gala Awards Ceremony in London in October where the winner of the grand title will be announced for the first time. All notifications are strictly confidential.
 
(ii) As part of the prize package, all awarded images will be:
 
(a) showcased in the Natural History Museum’s acclaimed annual Exhibition, and toured nationally and internationally, reaching over 2.5 million visitors worldwide (“the Exhibition”)
(b) oublished within a hardback commemorative Portfolio Book by the Natural History Museum and co-edition partners, and translated into at least four international languages with co-edition partners, with a print run of over 30,000
(c) published on the Owners’ Websites and promoted through a variety of media to reach an audience of over 670 million worldwide
 
(iii) In addition to Rule 8 (ii) above, all awarded photographers will receive:
 
(a) two complimentary tickets to the Gala Awards Ceremony in London
(b) a personalised certificate of recognition 
(c) a copy of the hardback commemorative Portfolio Book
 
(iv) In addition to Rule 8 (ii) and (iii) above, the runner-up of each Category will have 50% of the cost of a return economy flight or equivalent from their home address to London funded to attend the Awards Ceremony.
 
(v) In addition to Rule 8 (ii) and (iii), the winner of each Category will receive:
 
(a) £1000.00 in prize money
(b) the cost of a return economy flight or equivalent from their home address to attend the Gala Awards Ceremony in London
 
(vi) In addition to Rule 8 (ii) and (iii), the winner of each Special Award will receive:
 
(a) £1500.00 in prize money
(b) the cost of a return economy flight or equivalent from their home address to attend the Gala Awards Ceremony in London
 
(vii) In addition to Rule 8 (ii) and (iii) above, the winner of the grand title of Veolia Environnement Photographer of the Year will receive:
 
(a) £10,000.00 in prize money
(b) a unique and iconic trophy
(c) a personalised certificate of recognition
 
(viii) A selection of awarded images will also be featured within a special edition Portfolio supplement and/or published within BBC Wildlife Magazine.
 
9. PUBLICITY 
(i) All entrants agree that if their entry is awarded, they will participate in related publicity and to the use of their name and likeness for the purposes of advertising, promotion and publicity of the Competition and Exhibition without additional compensation.
 
10. COPYRIGHT AND REPRODUCTION
 
(i) Each entry must be the original work of the entrant and must not infringe the rights of any other party.
 
(ii) Each entrant must either be the sole owner of the copyright or have secured the written permission of the copyright owner to enter the image into the Competition and grants the Owners the rights detailed below.
 
(iii) The copyright in all images submitted to the Competition will remain with the copyright holder who will be credited in accordance with the Competition’s guidelines (eg ©photographer’s name).
 
(iv) By entering the Competition, each entrant grants to the Owners a non-exclusive irrevocable licence to reproduce, publish and communicate to the public by any means and exhibit their awarded image(s) and copies of their awarded image(s) in all media throughout the world in relation to the Competition and the Exhibition including but not limited to all use in the context of:
 
(a) Judging the Competition
(b) Display in the Gala Awards Ceremony
(c) Display in the Exhibition 
(d) Inclusion in the Portfolio Book and Portfolio Magazine and/or similar
(e) Inclusion in BBC Wildlife Magazine associated with the Competition and/or the Exhibition
(f) Inclusion within the Owner’s Websites, including within interactive elements associated with the Competition and/or Exhibition (now known or hereafter created) available for viewing or download from the Owners’ Websites
(g) Inclusion in promotional, press and marketing materials associated with the Competition and/or the Exhibition
(h) Inclusion in merchandising associated with the Competition and/or the Exhibition
 
(v) In some of the circumstances above, commercial opportunities may exist for awarded photographers to benefit from the use of their image: where a commercial benefit is likely to arise, permission will be sought in advance, and terms and conditions will be agreed.
 
(vi) Awarded images will be used by the Owners for a period of eighteen (18) months from announcements and thereafter the Owners may keep the awarded images within an archive (electronic or otherwise) for a further period of five (5) years, after which permission will be sought from the photographers should their images be used in connection with the Competition and/or Exhibition.
 
11. LIABILITY
 
(i) Proof of electronic submission is not proof of receipt by the Owners.
 
(ii) The Owners regret that they cannot accept liability for any loss or damage of any image entered into the Competition howsoever caused nor for any other loss or damage resulting there from.
 
(iii) The Owners regret that they cannot accept liability for the misuse of images and/or failure of any third party to comply with the Competition’s credit guidelines.
 
(iv) Non-winning digital images entered into the Competition will not be retained, stored or returned by the Owners after the names of awarded photographers are announced.
 
12. DATA PROTECTION
 
(i) The personal data of entrants will be managed by the Owners in accordance with the principles of the Data Protection Act 1998.
 
(ii) NHMTC will collect personal data about entrants from their registration form and as otherwise provided in order to administer the Competition and/or all associated activities as outlined in Rule 10 (iv), (v) and (vi) above).
 
(iii) NHMTC will use data collected at registration to contact entrants about future Competitions.
 
(iv) Information relating to all awarded photographers will be shared with BBCW, as joint Owners of the Competition, in order for BBC Wildlife Magazine to liaise with them about their images. It will not be shared with any other third party.
 
(v) Entrants may contact the Organisers at any time to update their details and/or preferences regarding permitted use of their personal data.
 
13. ORGANISERS’ DETAILS
 
Wildlife Photographer of the Year
Natural History Museum
Cromwell Road
London SW7 5BD
Email: wildphoto@nhm.ac.uk
 
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